Save a draft and issue it later

Keep an invoice as a draft only you can see, change its discount or layout, and save it when it's ready.

For tutors. Updated October 2026.

Where to find it

On a phone: Billing, then Draft
On a computer: Invoices, then Draft

On your dashboard, Open draft on the To invoice list opens a family's oldest draft.

Steps

Make the invoice as usual, then press Save as draft instead of Save.
A box titled Save as draft shows the total, student by student.
Optional: Choose How sessions are listed.
Press Save as draft.
The draft gets its number and opens. Only you can see it.
Optional: To change it later, open it from Draft. Press Discount to add, change or remove a percentage, or change How sessions are listed.
When it's ready, press Save.
It's issued and shows in the family's portal. Nothing is emailed until you send it.

An example

On 30 September the Al Mansouri family has one session to invoice, Omar's of 29 September at AED 150. You save it as draft INV-2026-0007. Your figures don't move:

To invoice: AED 1,850
Invoiced: AED 4,190.50

"AED 150 in draft INV-2026-0007."

What happens next

The family's row in the To invoice list says how much is in the draft, as above, and its button reads Open draft.
When you press Save, its sessions leave To invoice and Invoiced goes up by its total. So does Unpaid, unless money paid ahead covers some of it.
A discount on a draft counts only once you save it: then Earned goes down by the discount.

What parents see

Nothing. A draft never shows in their portal and is never emailed.
Once you press Save, the invoice shows in their Billing.

Good to know

A draft gets its number when you make it, and keeps it when you save it.
It's dated the day you press Save. If you chose an earlier Invoice date when you made it, it keeps that date, and its page says which day it will carry.
It's due 7 days after the day you press Save, whatever due date it had as a draft, so saving an old draft never makes it overdue at once. Until then its sheet shows no due date, and the line beside Save says which day it will be.
You can change a draft's discount and how its sessions are listed, never its sessions. To change those, cancel it and make a new invoice.
A draft can't take a payment, and money paid ahead doesn't count toward it until you save it.
With Auto-send off, automatic invoices arrive as drafts and work the same way.

If something's not right

"The total changed while you were saving. Check it and save again."

Something on the draft changed on another device while you were saving. The page now shows the stored total: check it and press Save again.

"You can change how sessions are listed only while the invoice is a draft."

It has been saved already, maybe on another device. Once issued, its layout stays as it is.

Still stuck? Email support@tutello.ae.